Frequently Asked Questions & What To Bring
Are dogs allowed?
We love dogs and we LOVE responsible dog owners! Dogs are allowed with a few ground rules. Your dog must remain on a lead AT ALL TIMES during the event. If your dog is finding it difficult to remain calm and causes a disturbance to others, we will kindly ask you to take a "time-out" back to your camp. We also would kindly request that you do not bring your dog to our morning meditations or relaxation activities as dogs are not allowed in the bell tent. If these rules are not followed we will sadly have to rethink our policy on allowing dogs in future as a small amount of people find it hard to stick to these simple rules!
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Do I need to bring my own chair?
Yes! Please bring a camping chair, cushion or whatever you need to comfortably sit around the campfire or in the bell tent space.
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Can I bring my children?
No, sorry. These events are adults only. However we are looking at putting on "mother and daughter" events in the future so watch this space!
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Will there be a marquee?
We are a brand new event and don't yet have the budget for a marquee tent, so please bring an umbrella for rain/sun protection!
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How big are these events?
Our events are about giving everyone space to feel safe make friends and build confidence so we prefer a more intimate gathering. It depends on the event but you can expect a group size of around 30 - 40 for She's At The Wheel Vanlife Meets and between 8-12 on our Vanlife Retreats.
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Can I come alone?
Yes! Many women will be attending solo so if this is your first event alone or if you are looking to make friends you will be very welcome!
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OK- But can I bring a friend?
Absolutely! And if you are sharing a van, you can both get a 10% discount on your tickets by using code SHARING24 at check out!
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What time does the event start?
Please check the specific event but generally check in begins between 2-5pm on Friday.​
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Is this a crazy party?
Definitely not! This is an event that focuses on health, wellbeing and connection. To make sure everyone feels happy and safe there will be a responsible drinking policy in place. The sites we use are public campsites with a zero tolerance drugs policy. Anyone found to be taking illegal drugs or becoming drunk and disorderly will be asked to leave the next morning.
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Are there showers on site?
This site has been chosen for the incredible space and wonderful views- not the facilities! There are two electric showers on site but they are a bit of a walk (around 6-8 minutes) and some people may feel claustrophobic using them as they are in a shipping container with no natural light. There will however be a shower tent set up in our area that you are free to use. There are portaloos very close to our area. It is recommended that you bring your own means to wash if you do not wish to walk to the shower.
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Will there be men on site?
Our event is just for women, and our communal space will be strictly for women. Obviously we cannot police the whole site (including the portaloos) and there will be people of all genders using the campsite. Some of our crew who put up the tents before the event will be on hand for maintenance however they will be respectful of our private area and will not be using our women only spaces. The site owner, Jon will also be in and out to feed the horses in the mornings. If anyone has any concerns about this please do email me at shesatthewheel@gmail.com ​
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Have you booked the whole campsite?
We have been given a generous 4400 square metres of private space at the campsite which will be cordoned off and ours to use, and two sides of the "square" will be either trees or open fields rather than the campsite. However there will be other people using the site too outside of your private area, it would not be possible to book a whole site at the price of this event.
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Is there a chemical disposal point on site?
Yes
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Are meals included?
Some of our events have special one off Food nights bookable as an extra. Apart from this, food is not provided, you will need to bring all food and cooking equipment with you.
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Will there be items for sale at the event?
Every event is different however we will normally have a small stall selling crafts, second hand clothes and also we may sell food or cold drinks throughout the weekend. We also may have workshops available that you can pay to book on. WE PREFER CASH PAYMENTS, so we don't have to hand over any fees to the credit card companies! So please do bring cash if you can.
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Is there Electric Hook Up?
EHU is not available at most of our events. If you have a medical need for electricity please email shesatthewheel@gmail.com BEFORE booking to discuss with the team.
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Can we have a firepit?
You are welcome to have your own personal fire pit outside your van or you can donate some firewood to the communal pit. Firewood will be for sale onsite for around £5 per bag. Any donation to the communal firewood pile is greatly appreciated.​
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What to bring
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The joy of vanlife is having all the things you need with you without having to pack a suitcase! But just in case you weren’t sure please see below for our suggestions of what to bring to our events.
Please bring a chair!
This is a pop up event run by a full time vanlifer- chairs will not be provided! Please bring a camping chair, cushion or whatever you need to comfortably sit around the campfire or in the bell tent space.
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Please bring a brolly!
We are a brand new event and don't yet have the budget for a marquee tent, so please bring an umbrella for rain/sun protection!
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Bring clothes that you feel comfortable in and be prepared for British weather! Go wild or go comfy, whatever floats your boat!
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-Warm clothes
-Waterproofs
-A blanket, hat and gloves for sitting outside
-A Torch
-Sun protection (sunscreen or a hat)
-Walking shoes / trainers
-Wellies
-Warm socks
-Umbrella
-All food for the weekend
-Yoga mat for our dedicated movement space (not essential)
-Did I mention… please bring a chair! 🙂
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Chocks-
Most of our sites are wild which means they are on slightly uneven ground. If you want to be more level, please bring levelling blocks/chocks, a vanlife essential! If you do not own some yet these are what I use
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Note- Levelling your van is an art that gets easier with practice - it’s important to manage your expectations around the wonkyness of your van!
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CANCELLATION POLICY
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As of the 7/10/25, we have UPDATED our policy regarding transferring tickets and refunds. Please read below for the updated information.
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TICKET INFORMATION FOR 2025 - REFUNDS and SELLING TICKETS ON
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From 7/10/25 tickets will be NON-TRANSFERABLE. This means you will be unable to sell on your ticket to another person if you cannot attend.
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The reasons for this are to protect guests from fraud, so we hold all the necessary information for each guest and to make sure the event rules are understood and agreed to at the time of booking.
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REFUNDS -
I pay the campsite for all camping pitches 60 days in advance and each event's costs are covered by the tickets sold. If you cancel up to 60 days before you will receive a refund minus a £10 charge to cover processing fees. If we have a waiting list for the event refunds may be allowed up to 45 days before the event, at the discretion of the event organiser. After this time no refunds can be offered unless due to cancellation of the event by the organiser.